Landscape Commercial Manager / Quantity Surveyor

Job Purpose:   

To manage all costs from Handover of the Project by the Pre Commencement Team to completion and agreement of the final account.

You will be responsible for the successful financial management, safe delivery and completion of all company contracts in accordance with the contract terms as agreed by the company and on time, to budget and to expected quality standards. To ensure that the company adheres to all Health & Safety requirements and specific client and, or, Principal Contractor contract requirements.

To work closely with clients Contracts Manager, Managers and Design Team to ensure full financial management from Design, Estimating, Procurement, Pre commencement and Delivery of the contract through to completion and agreement of final account.

Clearly define and create supply chain and subcontractor packages, let and financially manage throughout the contract. Ensure that all labour and materials are correctly scheduled in accordance with the programme and that works are regularly monitored financially and the client and, or, Principal Contractors on site team is kept up to date with progress.

To work closely with the clients site and commercial teams providing full visibility of all financial information including valuations, variations, project final account and monthly cost, value reconciliation.

Key Accountabilities:

1. Pre Commencement Phase
   1. Once a Sub Contract  has been received and accepted review the Contract particulars with the Pre commencement Team to ensure full understanding of the companys  costs, the contract terms under which the order is to be placed, potential works programme and all site conditions including site location, roof[s] layout and access. Due to the volume of works currently being awarded there will be weekly handover meetings from the Pre Construction Team to the Operations Team. The Operations Team will consist of Operations Manager, Senior Contracts Manager, Contracts Manager, Material Buyer and Commercial Manager. As part of the handover process the Team will highlight potential risk factors relative to contract terms, programme and material and labour quantities and site access restrictions likely to impact project delivery against programme. Ensure all such issues are regularly reviewed with the Management Team throughout the period of the contract. Liaise with the client or Principal Contractor to valuation dates and  record of variations during of the contract. Ensure that all agreements relating to such are formally recorded and communicated to all key stakeholders. Coordinate with the Operations and Contracts Manager and engage with supply chain and subcontractors to agree and let packages of works in accordance with the contract requirements. To agree/negotiate with the client or, Principal Contractor any elements of the contract that are required to be amended/removed before the Contract is to be signed.

1. Construction Phase
   1. Ensure that you are fully aware of the scope of works that the company has committed to, the contract programme and quality of work expected. Review key details and risk factors already identified and, or, any unforeseen on-site elements that are specific to the project and ensure that it is clearly recorded. Weekly Site Visits will be required and in conjunction with the Contracts Manager monitor and review contract progress to ensure delivery of the works in accordance with the programme, at the quality required and for the cost the company has allowed. Identify any deviations from the companys offer and review these with the team. Take photographic and, or, video records of evidence of works in progress from each site visit for company files and future reference when necessary. Ensure all aspects of the company s scope of works are captured and duly recorded internally. Keep the Operations Manager and the team fully appraised of progress and developments on financial elements of the project through weekly review meetings and ensure risk items are properly identified and quantified and that contract variations are properly recorded and actioned internally. Where necessary review, update and take necessary action, as appropriate or so authorised,  to amend the contract programme to ensure that deviations from the plan have been identified and are remedied quickly and effectively to ensure the company is focussed on delivering the programme and correctly managing cost. Ensure any changes are properly recorded and where necessary ensure the clients or Principal Contractors on site management team are kept fully aware of progress and, or, impact on programme and contract cost. Where the works programme is amended or disrupted for whatever reason outside of the companys control which impacts on the delivery, cost and quality of the works such items need to be reviewed with the client and agreement reached over contract variation terms. Such variations need to be formally recorded, communicated and negotiated with the client. An agreement or formal instruction must be received from the client before changes to the programme and, or, additional works are carried out as necessary. At all times ensure strong communication and operational linkage between the company and  management team either with the client and, or, Principal Contractor. Ensure that they are updated regularly on project progress and fully informed of subcontractor, labour and material allocations. Liaise with the Contracts Managers to prepare detailed records denoting works completed for valuation purposes and the submission of the final account in accordance with the terms of the contract. Ensure that valuations are submitted on time and in accordance with the contract terms. Detailed records need to be kept for any variation works. Ensure that a monthly cost valuation reconciliation [CVR] report is produced that correctly captures accrued costs against works completed to ensure accurate monthly reporting and applications for payment. This will be created on the companies CRM system  training will be provided. In conjunction with the Project Managers ensure the Labour plan is accurate to ensure labour costs are correctly captured and allocated. Ensure labour allocations reconcile to estimated/budgeted costs and identify any actual or projected labour cost over runs early on to the Operations Manager. In conjunction with the Finance Department you maybe required to verify and sign off material invoices for payment and ensure all costs are correctly allocated to each project. The Finance Department will ensure materials are reconciled back to estimated/budgeted costs and that any actual or projected over-spend on material is reviewed and discussed.

1. Completion Phase
   1. Ensure all works are completed in accordance with the specification and, or, any contract variations instructed through the contract period and installed to the quality standard expected. In conjunction with the Project Managers ensure that a works completion statement is received from the Principal Contractor and that they have duly inspected, approved and ultimately signed off the works and that Practical Completion is agreed.  On completion take photographic and video evidence of the works and ensure it is duly recorded in the working file. Ensure every final account is fully collated ready for submission. At the end of every project undertake an internal review with the Operations Manager and the Contracts Manager of the companys overall performance on site against programme, cost and quality to ascertain how well the company actually performed and where improvements in estimating, delivery and quality can be made.

1. General Items
   1. To undertake the work required in accordance with the ISO systems and procedures determined by the Directors of the company and to execute the works in a professional manner and to a consistently high quality. The above list is not exclusive or exhaustive; post holders are expected to be professional, cooperative and flexible in line with the needs of the post, the department and the Company. To always represent the Company with the utmost professionalism and evidently display behavioural characteristics in line with Company culture and values.

Technical Competencies

Qualifications

• Preferred: Degree in Quantity Surveying or Commercial Management

Experience

• Experience of working as a construction Project Surveyor role or similar

• Experience of working in Construction environment

• Experience of working for a Main Contractor or Building Contractor

• Experience of working on own initiative and as part of a team

• Experience of working with ISO management systems (desirable)

Knowledge

• Knowledge of the technicalities involved in working on a podium Roof contract and the ability to read architectural drawings. Training on Roof gardens will be provided.
• Knowledge of the technicalities in managing / reading a programme under a Principal Contractor.
• Knowledge of the technicalities involved in delivering design and build contracts and working with association stakeholders
• Understanding of all on-site Health & Safety requirements and responsibilities pertaining to the delivery of contracted works and their management and delivery.
• Knowledge of relevant Construction Contracts and their application to the role and, or company in delivery of the contracted works.
• Ability to organise the proper internal administration of projects and effectively operate a good management system, be able to communicate and interact well with colleagues and with other departments and a clear ability to work to an agreed agenda and timetable.

Skills and Abilities

• Good communication and interpersonal skills

• Good people skills

• Ability to work effectively as part of the Team

• High quality and customer service orientation

• Ability to think and act creatively and innovatively to meet the needs of the business

• Ability to develop systems and processes to manage and deliver required objectives

• Excellent organisational and time management skills

• Accuracy and attention to detail

• Ability to manage a demanding workload and multiple tasks simultaneously

• Ability to work under pressure and deadlines

• Good PC skills including Microsoft Office applications and other relevant software

• An understanding of the need for confidentiality and discretion when working as part of the key business unit

Additional

Requirements

• Commitment to achieving tasks to a high standard

• Ability to form good working relationships with a wide range of groups and individuals

Other Requirements

This role will require the post holder to be an Essential Car User, hold a full UK driving licence and have access to a vehicle.

This role may require the post holder to work occasional evenings and weekends.